From working with hospitals around the country, we’ve come up with a set of six best practices for implementing a successful vendor management program. Follow these guidelines to help ensure your program will succeed in delivering the highest level of compliance, patient safety, and staff awareness.
Determine how vendor rep traffic should flow throughout the facility.
Consider whether reps should check in through one location or if multiple checkpoints should be set up.
Define a plan for after-hours check-ins.
Utilize a system check-in dashboard to monitor who is checked in and create a visible dashboard for staff in each department.
Train staff to look for vendor badges and scan them for accuracy and compliance
Encourage staff to identify vendor reps that are outside of locations identified by their badges and to report these instances
Utilize a vendor appointment scheduling system to enhance reps’ access to physicians and prevent unexpected drop-in visits.
Determine when an override should be provided.
Identify who has the privileges to provide the override.
Set expectations upfront for staff to uphold your facility’s vendor policies.
Include vendor check-in reports in monthly departmental meetings.
Make sure ongoing education is provided to new staff.
Include only the departments that vendor reps are allowed to access.
Provide updates to department lists as needed.
Consistently enforce your vendor policy.
Review your facility’s vendor policy annually to ensure it is up to date.
To learn more about how staff training and awareness can help drive the implementation of your vendor credentialing program, download Ashley Lewis's white paper "Staff Engagement: The Key to a Successful Vendor Credentialing Program."